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AI Receptionist for Hair Salons

Focus on your clients, not the calls.‍

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VAVA Voice’s AI Receptionist answers your calls 24/7, books appointments, qualifies new leads and provides detailed call summaries. That means you spend more time styling and delighting clients, and less time tied up on the phone. It’s the perfect blend of human empathy and machine precision working for your salon.

Never Miss a Call – Even on Your Busiest Days

AI receptionist that answers every call and books jobs 24/7.

A missed call is a missed opportunity (and a costly one). For example, missing just 4 calls a day could cost a salon nearly £47,000 in annual revenue.

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Worse, about 68% of new clients won’t call back if their first call isn’t answered – they’ll simply move on. Our AI receptionist ensures every call is answered and each caller’s details are captured, whether it’s noon or midnight.

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Nearly half of UK consumers want to book appointments after hours, so we make sure a prompt, friendly voice greets them 24/7. The result? Peace of mind for you, and no more letting potential bookings slip away.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Focus on Your Craft, We’ll Handle the Calls

AI receptionist that answers every call and books jobs 24/7.

Ever had to pause a haircut to grab a ringing phone? You’re not alone – many salon owners lose over a full day each week on admin tasks like scheduling.

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VAVA Voice frees you from phone duty so you can focus on clients in the chair without interruptions. Our AI greets each caller with a warm, professional tone and asks the right questions to capture their needs. It can book appointments directly into your calendar, answer common queries about your services or hours, and even identify high-value inquiries (like a new client seeking a big treatment).

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And if someone truly needs a human touch, the system can forward the call to you or a team member – ensuring clients get personal attention when it matters most. In short, no more juggling scissors in one hand and the phone in the other.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Why VAVA Voice Is the Smart Choice.

Tailored to Your Salon: Greetings, scripts and even stylist lingo are customised to mirror your salon’s vibe. Callers feel like they’re chatting with your front desk, not a generic call center.

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Always On & Professional: 24/7 availability means your virtual receptionist never “clocks off.” Even after-hours or on a Sunday, callers get a helpful response instead of an empty voicemail.

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More Than a Message Taker: It doesn’t just take messages – it books appointments, answers FAQs (from pricing to directions), sends booking confirmations, and can transfer calls to you if needed. It’s essentially a full front-of-house assistant that never takes a lunch break.

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Cost - Effective Scaling: Why pay a full salary for a receptionist? For about the cost of one day’s wages, you get a whole month of AI coverage. Handle unlimited calls without the overhead, as your salon grows.

Done-for-you, end-to-end setup — we build it, wire it in and keep it tuned.

Integrates cleanly with your calendars, booking systems, CRM and payments.

Best value for small teams —performance without enterprise bloat.

Stay Informed with
AI-Powered Insights

AI receptionist that answers every call and books jobs 24/7.

Every call is recorded and comes with a detailed transcript, so you know exactly who called and what they needed.

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Spot trends like an uptick in consultation requests or frequently asked questions.

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Use these data-driven insights to refine services and prove the ROI of responsive customer service.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

How it works.

1. Send us your calls

Divert your business calls to a number we provide for you free of charge.

BOOK A DEMO

2. Greet you callers

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

Your greeting is fully customisable, as is the voice you choose.

BOOK A DEMO

3. Handling your calls

During onboarding, your Solutions Architect maps your most common call types and designs tailored call flows for your AI Agent.

Each flow includes:
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—   Lead qualification
—   Appointment scheduling
—   FAQ handling
—   Data collection

BOOK A DEMO

4. Answering queries

Populate your Knowledge Base with essential information — web pages, FAQs, and more — for your AI Agent to reference during calls, so it can answer as confidently and accurately as you do.

5. Human backup
on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real‑time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

1. Divert your calls

We give you a number — you forward your business calls to it.

2. Set the greeting + voice

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

3. Build smart call flows

We automate your most common call types: lead qualification, appointment scheduling, call routing, FAQs and data capture.

4. Load your knowledge

We pull key info from your site and documents for accurate, on-brand answers.

5. Human backup on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real-time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

Why you need an AI receptionist — now.

Every call answered — 100% of the time, 24/7.

Instant FAQs and prices — free your day for real work.

Bookings on the spot — live scheduling tied to your calendar.

Out-of-hours that converts — not leave a message.

No more voicemail black holes —capture, qualify, route.

Automatic follow-ups —confirmations, reminders, no-show nudges.

Faster response → Happier customers → Stronger reviews

Ready to Work Smarter?

Don’t let potential clients slip away.

With VAVA Voice AI Receptionist on duty, you’ll save time, impress callers and win more business – without hiring extra staff. Book a consultation today and see how 24/7 AI support can elevate your business.