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AI Receptionist for Laser Clinics & Aesthetic Practices

Focus on treatments, not phone calls.‍

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VAVA Voice’s AI Receptionist answers your calls 24/7, books consultations and patch tests, qualifies new patients and delivers call insights. More chair time, fewer interruptions. It plugs into your booking system in minutes and keeps data handling GDPR‑friendly by default.

Never Miss a Call — Even When the Laser’s On

AI receptionist that answers every call and books jobs 24/7.

A missed call is a missed booking.

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82% of consumers expect an immediate response to a sales enquiry, and 50% of lead budgets are wasted on contacts who are never followed up.

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We pick up every time and capture every detail, so your next course of treatments isn’t left to chance.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Focus On the Treatments, We’ll Handle the Calls

AI receptionist that answers every call and books jobs 24/7.

VAVA Voice greets every caller professionally and runs a quick, friendly intake: desired treatment (laser hair removal, pigmentation, resurfacing), timing, Fitzpatrick skin type, patch‑test status and any obvious contraindications.

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High‑intent callers are prioritised; time‑wasters are filtered.

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When a human is genuinely required, we warm‑transfer to your team — never to a call centre. We don’t give medical advice; we simply pre‑screen, schedule and keep your diary full.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Why VAVA Voice Is the Smart Choice.

Tailored to Your Clinic: Greetings, questions and terminology are customised to mirror your brand — from patch tests to post‑care. Your scripts feel like you, not a bot.

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Always On & Professional: 24/7 availability means no voicemail black hole. Lunchtime rush or late‑nightscroll? Covered.

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More Than a Message Taker: We book appointments and patch tests, send confirmations and reminders, take deposits securely, handle rescheduling and answer common pre/post‑care FAQs.

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Cost ‑ Effective Scaling: For a fraction of a full‑time hire, you get always‑on coverage without sick days, recruitment or training overheads. Grow locations and volume without adding payroll.

Done-for-you, end-to-end setup — we build it, wire it in and keep it tuned.

Integrates cleanly with your calendars, booking systems, CRM and payments.

Best value for small teams —performance without enterprise bloat.

Stay Informed with
AI-Powered Insights

AI receptionist that answers every call and books jobs 24/7.

Every call is recorded and comes with a detailed transcript, so you know exactly who called and what they needed.

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Spot trends like an uptick in consultation requests or frequently asked questions.

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Use these data-driven insights to refine services and prove the ROI of responsive customer service.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

How it works.

1. Send us your calls

Divert your business calls to a number we provide for you free of charge.

BOOK A DEMO

2. Greet you callers

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

Your greeting is fully customisable, as is the voice you choose.

BOOK A DEMO

3. Handling your calls

During onboarding, your Solutions Architect maps your most common call types and designs tailored call flows for your AI Agent.

Each flow includes:
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—   Lead qualification
—   Appointment scheduling
—   FAQ handling
—   Data collection

BOOK A DEMO

4. Answering queries

Populate your Knowledge Base with essential information — web pages, FAQs, and more — for your AI Agent to reference during calls, so it can answer as confidently and accurately as you do.

5. Human backup
on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real‑time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

1. Divert your calls

We give you a number — you forward your business calls to it.

2. Set the greeting + voice

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

3. Build smart call flows

We automate your most common call types: lead qualification, appointment scheduling, call routing, FAQs and data capture.

4. Load your knowledge

We pull key info from your site and documents for accurate, on-brand answers.

5. Human backup on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real-time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

Why you need an AI receptionist — now.

Every call answered — 100% of the time, 24/7.

Instant FAQs and prices — free your day for real work.

Bookings on the spot — live scheduling tied to your calendar.

Out-of-hours that converts — not leave a message.

No more voicemail black holes —capture, qualify, route.

Automatic follow-ups —confirmations, reminders, no-show nudges.

Faster response → Happier customers → Stronger reviews

Ready to Work Smarter?

Don’t let potential clients slip away.

With VAVA Voice AI Receptionist on duty, you’ll save time, impress callers and win more business – without hiring extra staff. Book a consultation today and see how 24/7 AI support can elevate your business.