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AI Receptionist for Notaries & Signing Agents

Focus on signings, not phone calls.‍

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VAVA Voice’s AI Receptionist answers every call 24/7, books appointments, qualifies new leads, takes payments and logs the lot straight into your systems. More notarising, fewer voicemails. No phone tag, no IVR maze — just clear, human‑sounding help in seconds.

Never Miss a Signing — Even Out of Hours

AI receptionist that answers every call and books jobs 24/7.

If you don’t pick up, someone else will.

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‍82%of consumers expect an immediate response to a sales enquiry; 50% of lead‑gen budgets vanish on prospects who are never contacted. Our AI picks up first time, everytime, capturing caller details and intent so you keep the work and the revenue — day, night, weekends.

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‍67% of customers who receive excellent service spend up to 14% more, so speed and consistency aren’t nice‑to‑haves — they’re revenue drivers. No more hold music; no more missed signings.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Focus on the Documents, We’ll Handle the Calls

AI receptionist that answers every call and books jobs 24/7.

Callers are greeted professionally, then guided through a notary‑specific intake: document type, number of signers, office visit or mobile, urgency, ID readiness, language needs and special circumstances.

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We prioritise urgent matters, flag high‑value opportunities, route time‑sensitive calls to you or your team and schedule the rest.

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The result: fewer back‑and‑forths, faster bookings, happier clients.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Why VAVA Voice Is the Smart Choice.

Tailored to Your Practice: Scripts, prompts and terminology tuned to your services and compliance — from witnessing oaths to mortgage signings — so every conversation sounds like your front desk.

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Always On & Professional: 24/7 availability means no more voicemail dead‑ends or missed opportunities — just swift, helpful replies that build trust.

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More Than a Message Taker: We book signing slots, answer FAQs, process payments, send confirmations and log notes to your CRM and tools (7,000+ integrations).

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Cost ‑ Effective Scaling: Handle unlimited call volume without hiring, training or covering holidays. Predictable monthly cost; instant capacity when demand spikes.

Done-for-you, end-to-end setup — we build it, wire it in and keep it tuned.

Integrates cleanly with your calendars, booking systems, CRM and payments.

Best value for small teams —performance without enterprise bloat.

Stay Informed with
AI-Powered Insights

AI receptionist that answers every call and books jobs 24/7.

Every call is recorded and comes with a detailed transcript, so you know exactly who called and what they needed.

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Spot trends like an uptick in consultation requests or frequently asked questions.

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Use these data-driven insights to refine services and prove the ROI of responsive customer service.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

How it works.

1. Send us your calls

Divert your business calls to a number we provide for you free of charge.

BOOK A DEMO

2. Greet you callers

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

Your greeting is fully customisable, as is the voice you choose.

BOOK A DEMO

3. Handling your calls

During onboarding, your Solutions Architect maps your most common call types and designs tailored call flows for your AI Agent.

Each flow includes:
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—   Lead qualification
—   Appointment scheduling
—   FAQ handling
—   Data collection

BOOK A DEMO

4. Answering queries

Populate your Knowledge Base with essential information — web pages, FAQs, and more — for your AI Agent to reference during calls, so it can answer as confidently and accurately as you do.

5. Human backup
on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real‑time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

1. Divert your calls

We give you a number — you forward your business calls to it.

2. Set the greeting + voice

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

3. Build smart call flows

We automate your most common call types: lead qualification, appointment scheduling, call routing, FAQs and data capture.

4. Load your knowledge

We pull key info from your site and documents for accurate, on-brand answers.

5. Human backup on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real-time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

Why you need an AI receptionist — now.

Every call answered — 100% of the time, 24/7.

Instant FAQs and prices — free your day for real work.

Bookings on the spot — live scheduling tied to your calendar.

Out-of-hours that converts — not leave a message.

No more voicemail black holes —capture, qualify, route.

Automatic follow-ups —confirmations, reminders, no-show nudges.

Faster response → Happier customers → Stronger reviews

Ready to Work Smarter?

Don’t let potential clients slip away.

With VAVA Voice AI Receptionist on duty, you’ll save time, impress callers and win more business – without hiring extra staff. Book a consultation today and see how 24/7 AI support can elevate your business.