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AI Receptionist for Party Supplies & Rentals

Run the party, not the phone.‍

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VAVA Voice’s AI Receptionist answers calls 24/7, books hire dates, qualifies new requests and logs every detail into your systems. Our system leaves your callers feel looked after while you stay focused on prepping kit, crews and venues.

Never Miss a Call – Even on Event Day

AI receptionist that answers every call and books jobs 24/7.

A missed call is a missed booking.

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Our AI answers every time and captures names, numbers and what they want to rent — day or night, weekday or weekend.

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82% of consumers expect an immediate response to a sales enquiry and customers who receive excellent service spend up to 14% more. Translation: speed wins you the booking and the upsell.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Plan the Event, We’ll Handle the Calls

AI receptionist that answers every call and books jobs 24/7.

VAVA Voice greets callers with a friendly, professional tone and runs a smart intake to gather the essentials.

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We note the event type and guest count, date and time, inventory needed (marquees, tables, lighting, inflatables, photobooths), venue location and access, setup and takedown logistics, delivery/collection windows, budget range, and any theme or custom requests.

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The AI receptionist prioritises by your stock availability and service areas, then schedules, confirms and follows up — so diaries stay full and chaos stays out of your inbox.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Why VAVA Voice Is the Smart Choice.

Built for Your Brand: Custom greetings, scripts and terminology that sound like your team, not a call centre.

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Always On: 24/7 coverage — after‑hours, bank holidays, peak season weekends — no voicemail, no bottlenecks.

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More Than a Message Taker: Books hire dates, sends quotes, answers FAQs, processes deposits when integrated and manages changes.

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Scales with Demand: Handles surges without hiring, training, or rota headaches — predictable cost, unlimited professionalism.

Done-for-you, end-to-end setup — we build it, wire it in and keep it tuned.

Integrates cleanly with your calendars, booking systems, CRM and payments.

Best value for small teams —performance without enterprise bloat.

Stay Informed with
AI-Powered Insights

AI receptionist that answers every call and books jobs 24/7.

Every call is recorded and comes with a detailed transcript, so you know exactly who called and what they needed.

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Spot trends like an uptick in consultation requests or frequently asked questions.

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Use these data-driven insights to refine services and prove the ROI of responsive customer service.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

How it works.

1. Send us your calls

Divert your business calls to a number we provide for you free of charge.

BOOK A DEMO

2. Greet you callers

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

Your greeting is fully customisable, as is the voice you choose.

BOOK A DEMO

3. Handling your calls

During onboarding, your Solutions Architect maps your most common call types and designs tailored call flows for your AI Agent.

Each flow includes:
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—   Lead qualification
—   Appointment scheduling
—   FAQ handling
—   Data collection

BOOK A DEMO

4. Answering queries

Populate your Knowledge Base with essential information — web pages, FAQs, and more — for your AI Agent to reference during calls, so it can answer as confidently and accurately as you do.

5. Human backup
on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real‑time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

1. Divert your calls

We give you a number — you forward your business calls to it.

2. Set the greeting + voice

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

3. Build smart call flows

We automate your most common call types: lead qualification, appointment scheduling, call routing, FAQs and data capture.

4. Load your knowledge

We pull key info from your site and documents for accurate, on-brand answers.

5. Human backup on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real-time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

Why you need an AI receptionist — now.

Every call answered — 100% of the time, 24/7.

Instant FAQs and prices — free your day for real work.

Bookings on the spot — live scheduling tied to your calendar.

Out-of-hours that converts — not leave a message.

No more voicemail black holes —capture, qualify, route.

Automatic follow-ups —confirmations, reminders, no-show nudges.

Faster response → Happier customers → Stronger reviews

Ready to Work Smarter?

Don’t let potential clients slip away.

With VAVA Voice AI Receptionist on duty, you’ll save time, impress callers and win more business – without hiring extra staff. Book a consultation today and see how 24/7 AI support can elevate your business.