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AI Receptionist for PR & Communications Agencies

PR doesn’t wait for business hours.‍

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VAVA Voice’s AI Receptionist answers every call 24/7, fields media enquiries, books briefings, qualifies new business and pipes call insights straight into your systems — so you focus on the story, not the switchboard.

Never Miss a Call – Even During Launch Week

AI receptionist that answers every call and books jobs 24/7.

Momentum is fragile. A missed call can cost coverage or a client.

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82% of consumers expect an immediate response to a sales enquiry — ‘immediate’ meaning minutes, not days. And voicemail won’t save you: up to 80% of callers who hit voicemail don’t leave a message.

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VAVA Voice answers, qualifies and books — instantly — so your next headline doesn’t die in a dial tone.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Focus on the Story, We’ll Handle the Calls

AI receptionist that answers every call and books jobs 24/7.

Every caller is greeted professionally and guided through smart intake: outlet, deadline, topic, embargo, client reference and urgency.

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High‑value press or new‑biz enquiries are flagged and, if needed, instantly transferred to your on‑call lead.

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Everything else is scheduled, summarised and synced — no chasing, no guesswork.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Why VAVA Voice Is the Smart Choice.

Tailored to Your Agency: Scripts, tone and qualifying logic mirror your brand and sectors — from crisis comms to thought‑leadership pitches. Your callers feel like they’ve reached your office, not a generic call centre.

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Always On & Professional: 24/7 coverage means no after‑hours gaps, no ‘we’ll call you back Monday’. The agent never tires, never forgets, never freelances the message.

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More Than a Message Taker: Books meetings, triages media, updates your CRM and logs every action — with recordings and transcripts when required — so nothing slips through.

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Cost ‑ Effective Scaling: Half of lead‑gen spend is wasted on leads never contacted; answering fast protects budget and builds pipeline without adding headcount.

Done-for-you, end-to-end setup — we build it, wire it in and keep it tuned.

Integrates cleanly with your calendars, booking systems, CRM and payments.

Best value for small teams —performance without enterprise bloat.

Stay Informed with
AI-Powered Insights

AI receptionist that answers every call and books jobs 24/7.

Every call is recorded and comes with a detailed transcript, so you know exactly who called and what they needed.

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Spot trends like an uptick in consultation requests or frequently asked questions.

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Use these data-driven insights to refine services and prove the ROI of responsive customer service.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

How it works.

1. Send us your calls

Divert your business calls to a number we provide for you free of charge.

BOOK A DEMO

2. Greet you callers

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

Your greeting is fully customisable, as is the voice you choose.

BOOK A DEMO

3. Handling your calls

During onboarding, your Solutions Architect maps your most common call types and designs tailored call flows for your AI Agent.

Each flow includes:
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—   Lead qualification
—   Appointment scheduling
—   FAQ handling
—   Data collection

BOOK A DEMO

4. Answering queries

Populate your Knowledge Base with essential information — web pages, FAQs, and more — for your AI Agent to reference during calls, so it can answer as confidently and accurately as you do.

5. Human backup
on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real‑time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

1. Divert your calls

We give you a number — you forward your business calls to it.

2. Set the greeting + voice

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

3. Build smart call flows

We automate your most common call types: lead qualification, appointment scheduling, call routing, FAQs and data capture.

4. Load your knowledge

We pull key info from your site and documents for accurate, on-brand answers.

5. Human backup on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real-time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

Why you need an AI receptionist — now.

Every call answered — 100% of the time, 24/7.

Instant FAQs and prices — free your day for real work.

Bookings on the spot — live scheduling tied to your calendar.

Out-of-hours that converts — not leave a message.

No more voicemail black holes —capture, qualify, route.

Automatic follow-ups —confirmations, reminders, no-show nudges.

Faster response → Happier customers → Stronger reviews

Ready to Work Smarter?

Don’t let potential clients slip away.

With VAVA Voice AI Receptionist on duty, you’ll save time, impress callers and win more business – without hiring extra staff. Book a consultation today and see how 24/7 AI support can elevate your business.