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AI Receptionist for Property Managers

Focus on properties, not phone calls.‍

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VAVA Voice’s AI Receptionist answers your lines 24/7, books viewings, screens prospects, triages maintenance and feeds call insights straight into your systems. That means you spend more time letting, less time fire fighting the phone.

Never Miss a Call – Even During Peak Lettings

AI receptionist that answers every call and books jobs 24/7.

A missed call is a missed tenancy.

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Our voice AI captures every caller and every detail, whether it’s 9 a.m. or 9 p.m. Tenants and applicants expect instant answers: 82% expect an immediate response to a sales enquiry. Meanwhile, 50% of lead budgets are wasted on people who are never contacted.

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We fix both problems by replying in seconds and booking next steps on the spot.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Focus on the Properties, We’ll Handle the Calls

AI receptionist that answers every call and books jobs 24/7.

VAVA Voice greets callers in your brand voice and asks the right questions: budget, move‑in date, pet policy, viewing availability, maintenance urgency.

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The AI qualifies interest, triages emergencies and escalates only what genuinely needs your team’s attention.

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Result: fewer interruptions, faster move‑ins, calmer Mondays. For context, customers who receive excellent service spend up to 14% more — so speed and clarity aren’t ‘nice to have’, they’re revenue.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Why VAVA Voice Is the Smart Choice.

Tailored to Your Portfolio: Scripts, greetings and screening logic tuned to your units, criteria and compliance rules. Callers feel like they’re speaking to your office, not a call centre. ‍

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Always On & Consistent: True 24/7 availability means no voicemail dead ends — even after hours and weekends. Emergencies get prioritised; nuisance calls get filtered.

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More Than a Message Taker: We schedule viewings, collect applications, take holding‑deposit intents, answer FAQs and route urgent issues to your on‑call team.

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Clicks into Your Stack: Real‑time sync with 7,000+ tools — CRMs, calendars and property platforms — so every call, appointment and note is logged without manual admin.

Done-for-you, end-to-end setup — we build it, wire it in and keep it tuned.

Integrates cleanly with your calendars, booking systems, CRM and payments.

Best value for small teams —performance without enterprise bloat.

Stay Informed with
AI-Powered Insights

AI receptionist that answers every call and books jobs 24/7.

Every call is recorded and comes with a detailed transcript, so you know exactly who called and what they needed.

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Spot trends like an uptick in consultation requests or frequently asked questions.

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Use these data-driven insights to refine services and prove the ROI of responsive customer service.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

How it works.

1. Send us your calls

Divert your business calls to a number we provide for you free of charge.

BOOK A DEMO

2. Greet you callers

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

Your greeting is fully customisable, as is the voice you choose.

BOOK A DEMO

3. Handling your calls

During onboarding, your Solutions Architect maps your most common call types and designs tailored call flows for your AI Agent.

Each flow includes:
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—   Lead qualification
—   Appointment scheduling
—   FAQ handling
—   Data collection

BOOK A DEMO

4. Answering queries

Populate your Knowledge Base with essential information — web pages, FAQs, and more — for your AI Agent to reference during calls, so it can answer as confidently and accurately as you do.

5. Human backup
on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real‑time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

1. Divert your calls

We give you a number — you forward your business calls to it.

2. Set the greeting + voice

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

3. Build smart call flows

We automate your most common call types: lead qualification, appointment scheduling, call routing, FAQs and data capture.

4. Load your knowledge

We pull key info from your site and documents for accurate, on-brand answers.

5. Human backup on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real-time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

Why you need an AI receptionist — now.

Every call answered — 100% of the time, 24/7.

Instant FAQs and prices — free your day for real work.

Bookings on the spot — live scheduling tied to your calendar.

Out-of-hours that converts — not leave a message.

No more voicemail black holes —capture, qualify, route.

Automatic follow-ups —confirmations, reminders, no-show nudges.

Faster response → Happier customers → Stronger reviews

Ready to Work Smarter?

Don’t let potential clients slip away.

With VAVA Voice AI Receptionist on duty, you’ll save time, impress callers and win more business – without hiring extra staff. Book a consultation today and see how 24/7 AI support can elevate your business.