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AI Receptionist for Recruitment Agencies

Place talent, not phone calls.‍

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VAVA Voice’s AI Receptionist answers 24/7, screens candidates, books interviews and syncs clean data to your ATS/CRM.

Never Miss a Candidate — Even Out of Hours

AI receptionist that answers every call and books jobs 24/7.

A missed call is a missed placement.

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Our AI answers every time, captures intent and keeps candidates moving while your team is in interviews or on-site. Reality check: 82% of people expect an immediate response to a sales enquiry — recruitment is no different. If you’re slow, you lose the candidate.

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Even worse, 50% of lead‑gen budgets are wasted on leads never contacted. Stop bleeding pipeline at the switchboard.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Recruiters Recruit. We Handle the Calls.

AI receptionist that answers every call and books jobs 24/7.

VAVA Voice greets professionally and runs structured intake to qualify fit: role sought, experience, availability, location, salary expectations, skills.

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Qualified? We prioritise and route to the right recruiter. Ready to talk? We book interviews directly into your calendars. Need documents? We collect CVs and application details, then log everything neatly to your systems.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Why VAVA Voice Is the Smart Choice.

Tailored to Your Agency: Scripts, flows and terminology tuned to your brand, sectors and job families. Candidates feel like they’re speaking to your team, not a generic bot.

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Always On & Consistent: True 24/7 coverage with zero ‘we’re closed’ dead‑ends. One tone of voice, one standard, every time.

More Than a Message Taker: We schedule, triage by role, collect CVs, answer FAQs, block spam and route high‑value calls instantly. No voicemail purgatory.

Cost ‑ Smart Scaling: Why hire extra headcount for call cover? For about the cost of one day’s wages for a receptionist, you get a whole month of AI coverage — and unlimited patience.

Done-for-you, end-to-end setup — we build it, wire it in and keep it tuned.

Integrates cleanly with your calendars, booking systems, CRM and payments.

Best value for small teams —performance without enterprise bloat.

Stay Informed with
AI-Powered Insights

AI receptionist that answers every call and books jobs 24/7.

Every call is recorded and comes with a detailed transcript, so you know exactly who called and what they needed.

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Spot trends like an uptick in consultation requests or frequently asked questions.

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Use these data-driven insights to refine services and prove the ROI of responsive customer service.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

How it works.

1. Send us your calls

Divert your business calls to a number we provide for you free of charge.

BOOK A DEMO

2. Greet you callers

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

Your greeting is fully customisable, as is the voice you choose.

BOOK A DEMO

3. Handling your calls

During onboarding, your Solutions Architect maps your most common call types and designs tailored call flows for your AI Agent.

Each flow includes:
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—   Lead qualification
—   Appointment scheduling
—   FAQ handling
—   Data collection

BOOK A DEMO

4. Answering queries

Populate your Knowledge Base with essential information — web pages, FAQs, and more — for your AI Agent to reference during calls, so it can answer as confidently and accurately as you do.

5. Human backup
on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real‑time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

1. Divert your calls

We give you a number — you forward your business calls to it.

2. Set the greeting + voice

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

3. Build smart call flows

We automate your most common call types: lead qualification, appointment scheduling, call routing, FAQs and data capture.

4. Load your knowledge

We pull key info from your site and documents for accurate, on-brand answers.

5. Human backup on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real-time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

Why you need an AI receptionist — now.

Every call answered — 100% of the time, 24/7.

Instant FAQs and prices — free your day for real work.

Bookings on the spot — live scheduling tied to your calendar.

Out-of-hours that converts — not leave a message.

No more voicemail black holes —capture, qualify, route.

Automatic follow-ups —confirmations, reminders, no-show nudges.

Faster response → Happier customers → Stronger reviews

Ready to Work Smarter?

Don’t let potential clients slip away.

With VAVA Voice AI Receptionist on duty, you’ll save time, impress callers and win more business – without hiring extra staff. Book a consultation today and see how 24/7 AI support can elevate your business.