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AI Receptionist for Tennis Clubs

Stay on court, not on the phone.‍

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VAVA Voice’s AI Receptionist answers your calls 24/7, books courts, manages coaching enquiries, qualifies new members and provides call insights. That means you spend more time running great sessions and less time stuck to a handset at the front desk.

Never Miss a Call – Even During Peak Court Time

AI receptionist that answers every call and books jobs 24/7.

A missed call is a missed booking, a missed membership or a parent who decides to try another club.

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Our AI receptionist answers every call and captures each caller’s details, whether it’s early morning before work or late evening after the last match. Most people now expect an immediate response and won’t bother leaving a voicemail if you don’t pick up.

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VAVA Voice makes sure they always get a prompt, friendly reply instead of a dead line or an over-flowing answerphone.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Focus on the Game, We’ll Handle the Calls

AI receptionist that answers every call and books jobs 24/7.

VAVA Voice greets each caller with a warm, professional tone and asks the right questions to capture key details: court type, time, number of players, coaching level, membership status or tournament interest.

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Wondering whether the caller is a serious prospect or just browsing? Our AI clarifies their needs and urgency, then flags high‑value opportunities for you – from new member enquiries to holiday camp bookings.

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If someone needs to speak to a human, the system can route the call to your team – so players and parents get personal attention when it matters most, while you stay focused on running the club.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

Why VAVA Voice Is the Smart Choice.

Tailored to Your Club: Greetings, scripts and even tennis jargon are customised to mirror your club’s personality – whether you’re a community club, a high‑performance academy, or a multi‑site tennis centre. Callers feel like they’re talking directly to your reception desk, not a generic call centre.

Always On & Professional: 24/7 availability means your virtual receptionist never leaves early, never calls in sick, and never lets the phone ring out. Even when the clubhouse is closed, callers can check availability, leave details and secure bookings instead of being told to ‘callback tomorrow’.

More Than a Message Taker: VAVA Voice doesn’t just jot down names and numbers. It can book courts, schedule coaching sessions, register players for tournaments and camps, transfer calls, answer common questions about membership, pricing, opening hours, dress codes, and even parking. It’s a full front‑of‑house assistant for your club, powered by AI.

Cost ‑ Effective Scaling: Why add salary, training, holiday cover and sick pay to your overheads? For about what you’d pay a receptionist for a single day, you get a whole month of AI coverage. As your club grows –more courts, more coaches, more members – your AI receptionist simply handles more calls without demanding overtime.

Done-for-you, end-to-end setup — we build it, wire it in and keep it tuned.

Integrates cleanly with your calendars, booking systems, CRM and payments.

Best value for small teams —performance without enterprise bloat.

Stay Informed with
AI-Powered Insights

AI receptionist that answers every call and books jobs 24/7.

Every call is recorded and comes with a detailed transcript, so you know exactly who called and what they needed.

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Spot trends like an uptick in consultation requests or frequently asked questions.

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Use these data-driven insights to refine services and prove the ROI of responsive customer service.

VAVA Voice — the done-for-you voice agent for UK sole traders and small teams. We wire it into your calendar, launch fast and it answers 24/7.

Best value, zero hassle, more jobs booked.

How it works.

1. Send us your calls

Divert your business calls to a number we provide for you free of charge.

BOOK A DEMO

2. Greet you callers

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

Your greeting is fully customisable, as is the voice you choose.

BOOK A DEMO

3. Handling your calls

During onboarding, your Solutions Architect maps your most common call types and designs tailored call flows for your AI Agent.

Each flow includes:
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—   Lead qualification
—   Appointment scheduling
—   FAQ handling
—   Data collection

BOOK A DEMO

4. Answering queries

Populate your Knowledge Base with essential information — web pages, FAQs, and more — for your AI Agent to reference during calls, so it can answer as confidently and accurately as you do.

5. Human backup
on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real‑time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

1. Divert your calls

We give you a number — you forward your business calls to it.

2. Set the greeting + voice

We script the opening line and set the voice — including cloning your own if you want callers to hear you.

3. Build smart call flows

We automate your most common call types: lead qualification, appointment scheduling, call routing, FAQs and data capture.

4. Load your knowledge

We pull key info from your site and documents for accurate, on-brand answers.

5. Human backup on tap

If the agent can’t help or senses frustration, it hands off seamlessly to you or your team.

6. See everything, instantly

Get real-time transcripts and track performance in your caller analytics dashboard.

BOOK A DEMO

Why you need an AI receptionist — now.

Every call answered — 100% of the time, 24/7.

Instant FAQs and prices — free your day for real work.

Bookings on the spot — live scheduling tied to your calendar.

Out-of-hours that converts — not leave a message.

No more voicemail black holes —capture, qualify, route.

Automatic follow-ups —confirmations, reminders, no-show nudges.

Faster response → Happier customers → Stronger reviews

Ready to Work Smarter?

Don’t let potential clients slip away.

With VAVA Voice AI Receptionist on duty, you’ll save time, impress callers and win more business – without hiring extra staff. Book a consultation today and see how 24/7 AI support can elevate your business.